From quote to payment, steered by AI.
CRM, project management, time tracking, invoicing, and financials in one platform — with AI that forecasts margins, detects risks, and recommends actions before it's too late. Built in Belgium for services companies across Europe.
Services companies lose margin in silence
Scattered data across CRM, project tools, and timesheets means that by the time finance spots the problem, the damage is done. Project managers spend hours in spreadsheets to answer one question: “Are we going to make money on this?”
of services projects exceed their original cost estimate
average delay before a margin problem is detected
of margin typically lost to undetected scope drift
By the time you see it, it's already too late. Promapp catches it in real time.
All-in-one platform
Everything you need, in one place
From pipeline to payment. No spreadsheets. No data silos. One connected platform that turns project data into margin intelligence.
CRM & Pipeline
Manage opportunities, create offers with AI-assisted drafting, and convert to projects in one click. Your pipeline feeds directly into delivery.
- Clients & contacts management
- Opportunity tracking with win/loss
- AI-powered offer creation
- One-click offer-to-project conversion
AI-first foundation
One unified data model. AI built on top.
A shared data layer connecting pipeline, delivery, time, and financials — giving the AI full context to sense, predict, and act.
All-in-One Platform
Pipeline, delivery, time, and financials — unified in a single workspace.
Unified Data
Infinite Knowledge
AI Autopilot
Your AI co-pilot for project profitability
Promapp continuously monitors every project, forecasts financial outcomes, and recommends actions — so you fix problems before they cost you money.
Real-Time Health Signals
Six computed signals — velocity trends, scope drift, estimate inflation, mapping quality, burn rate, and unplanned work — give you an instant read on every project.
See it in action
A real risk analysis on the “ERP Migration” project for TechFlow Industries.
Formalize 18 additional tasks as scope amendment
Replan remaining weeks to absorb velocity gap
ERP Migration forecasted at 15.2% margin (was 28%). Change order could recover +8.3pp.
Margin forecasting in action
Probabilistic EAC forecast for the “ERP Migration” project — powered by Chronos-2.
Cumulative Cost vs. Forecast
Estimate at Completion
chronos-2 · 78% confidenceMargin Forecast
Built for every role
One platform, tailored to your role
Stop firefighting. Start forecasting.
- Real-time health signals across all your projects
- AI-suggested interventions with estimated margin recovery
- Scope drift alerts before they become budget overruns
- One-click rebaseline and replan workflows
Rebaseline ERP Migration to recover estimated €12,400 margin. Scope drift detected on 3 work packages.
Purpose-built
Built for companies that sell time and expertise
Consulting firms. Digital agencies. IT services. Engineering consultancies. If you sell time and expertise, your margin is your business — and Promapp protects it.
Fixed-Price Projects
Stricter margin thresholds, automatic scope drift detection, and change order proposals when the budget is at risk. Know early, act fast.
- Scope drift alerts with margin impact
- Change order workflow with evidence
- Budget guardrails with auto-escalation
Time & Materials
Velocity tracking, burn rate monitoring, and staffing optimization to maximize utilization without overrunning client expectations.
- Burn rate vs. forecast dashboards
- Utilization tracking per resource
- Staffing change recommendations
Blended Portfolios
Contract-type-aware policy rules. Different guardrails for different engagement types within the same workspace.
- Per-contract-type policy configuration
- Portfolio-level risk aggregation
- Cross-project resource optimization
Why Promapp
Go beyond dashboards and spreadsheets
Other tools tell you what happened. Promapp tells you what will happen — and what to do about it.
“We used to find out a project was over budget at the monthly review — weeks too late to do anything. With Promapp, we catch scope drift in real time and have already recovered margin on three projects.”
Enterprise-grade trust
AI you can trust with your finances
We built Promapp on one principle: AI should advise, not decide. Every financial computation is deterministic, every action requires human approval, and everything is audited.
Deterministic AI
All financial calculations, signal detection, and intervention proposals are rules-based and reproducible. LLMs are used only for natural language — never for your numbers.
Full Audit Trail
Every AI run, every recommendation, every approval, every action — persisted with timestamps and full traceability back to source data.
Human-in-the-Loop
The AI proposes, managers approve. No action executes without explicit authorization. Configurable approval chains and cost thresholds.
FAQ
Frequently asked questions
Everything you need to know about Promapp and how it protects your project margins.
Promapp (promapp.be) is an AI-powered project profitability platform built in Belgium for services companies across Europe. It unifies CRM pipeline, project delivery, time tracking, and financials into one workspace, with an AI autopilot that continuously monitors project health, forecasts margins with probabilistic bands (p20/p50/p80), and proposes corrective actions. It is purpose-built for consulting firms, digital agencies, IT services companies, and engineering consultancies.
Ready to protect your margins?
Join services companies who are moving from reactive dashboards to predictive profitability management. Be among the first to experience Promapp.
Currently in early access. Request an invite to get started.